Accreditation Management System (AMS) INSTRUCTIONS
Accreditation Management System (AMS) is the CAATE’s electronic accreditation documentation system. AMS has allowed the CAATE to be more efficient while directing, managing, and navigating the accreditation process.
It is a one-stop shop for program administrators to track program data, and officials, student cohorts, BOC pass rate and other outcomes data, as well as providing the process by which they can complete the Annual Report and Self-Study.
Click HERE to access Accreditation Management System (AMS), CAATE’s electronic accreditation documentation system.
Recent System Updates
New instructions coming soon. Check back later for more info.
The Basics
See the instructions below, complete with screen shots for adding users, completing profiles and cohorts, and updating students’ BOC data and graduation information.
Create A New Program Account
Add or Edit User Profiles
Assign or Replace Officials – before assigning or replacing an official, he/she must first be added as a user
Adding a New Cohort
Updating Students
Updating Resident Profiles
A student’s BOC ID will not be available to match until the following steps are completed:
- Step 1: PD will receive an email to confirm the eligibility of your student for the BOC exam
- Step 2: PD must login to BOC Central to confirm eligibility
- Step 3: PD must approve AT101 Exam Application
*Once all 3 steps are complete the student file will be added to the que for the next BOC to CAATE data transfer. The CAATE only receives student BOC IDs and scores 5 times a year (2-4 weeks following an exam cycle).
Program Data and Outcomes
The CAATE is implementing reporting changes that will impact how student achievement and performance data (programmatic outcomes) must be shared with the public. The reporting changes will allow the public to compare performance and student achievement between programs in an identical format, enhancing transparency and public understanding of achievements.
To help you report your program’s student achievements and outcomes properly, the CAATE created a Program Data and Outcomes page for each program that includes a comprehensive, uniform data set that will be auto-populated via our accreditation software, Accreditation Management System (AMS). The data set will include performance and student achievement data as well as a program’s accreditation history.
Each program can access its Program Data and Outcomes landing page on its program’s ‘profile’ tab within AMS. Reference the CAATE instructional video and FAQ for more details.
Annual Report
All accredited Professional and Post-Professional Degree Programs must submit their Annual Report by October 1 each year through e-Accred, including programs that are completing self-studies or have site visits this year. Programs may update the student, faculty, preceptor, and clinical site profiles at any time. Instructions for completing this process are available here.
Completing your annual report
Annual Report-Rejoinder Submission Instructions
Site Visit Materials
Upon review of the self-study, the Site Visit Chair may reopen a standard(s) to allow the Program Director to submit new/revised materials. The standards that are not reopened by the Site Visit Chair are not editable. All reopened standards must be marked complete prior to the Program Director resubmitting the self-study to the Site Visit Team. The Site Visit Chair will work with the Program Director to determine which documents will be uploaded and which documents for the site visit will be reviewed on-site.
Substantive Change
Substantive Change includes any major change in the program. In order to maintain accreditation, the Program Director must inform CAATE of any substantive change, such as the appointment of a new Program Director, a change in the Program format, etc. The documents required for each change are listed below in the appropriate category and can be uploaded to e-Accreditation
How to Submit a Substantive Change
Adverse Decisions instructions
Learn about the Accreditation Management System (AMS) below:
Assessment module: This module is provided as a benefit to programs and is never seen by the CAATE. It allows the program to do an ‘interim’ review of all of the standards. The Assessment module is very similar to the self-study module, but does not get submitted to CAATE. Please note that information added in the Assessment module DOES NOT, at this time, transfer to the Self-Study Module. This module IS NOT REQUIRED for Annual Reports.
Benchmarking: The benchmarking module was developed for programs to compare program data collected on the Annual Report. For all non-confidential fields, at least one program must be selected for comparison. For all confidential fields, a minimum of 5 programs must be selected for comparison. Benchmarking
Curriculum map: This module is provided as a benefit to the programs to track where and how the competencies are taught and evaluated. It allows the program to enter all of the AT courses and map competencies to specific courses. It also allows the program to map competencies to instructional method(s) and evaluation method(s) across courses. This module IS NOT REQUIRED for Annual Reports. Curriculum Tab Instructions
File Cabinet: a convenient place to store program documents, this module works just like a file cabinet, providing the ability to create folders and subfolders and then upload documents to those folders. The files in the file cabinet may be uploaded to the self-study. Word of caution… the site visit team and self-study reviewers DO NOT have access to the file cabinet, so any documents they need to see must be uploaded to the appropriate standard(s). File Cabinet Instructions
Additional Information
Instructional video
Webinar FAQ